Supporting Food Security Indicator by Village Production Results Data Management for Rajaiyang Village Apparatus with Inventory Application Training

ABSTRACT


INTRODUCTION
Rajaiyang Village is a village-level administrative area, located in Losarang District, Indramayu Regency, West Java Province, Indonesia. Located at the map coordinates latitude and longitude = (-6.438209392227047, 108.17728866216876) as in figure 1, with distance around 186 km, seems Rajaiyang Village is surrounded by paddy fields. Rajaiyang Village is one of three partner in collaboration program for community service development [1] between Indramayu Regency and UPN Veteran Jakarta. Rajaiyang Village Overview Rajaiyang Village has a village economic activity which is paddy farming for producing rice. Information about SDGs Indicators of Rajaiyang Village at website of Indonesia Ministry of Village Development on 2021 period shows values with aspects on : a) Rural poverty rate : rural poverty rate should reaches 0%, village extreme poverty rate should reaches 0%, the information about the village does not yet contains data. b) Equitable village economic growth (score 23.39): information the new workforce being trained reaches should 100%, but the village has score 0, for information about access to formal capital/financial and SMEs, the village has score 12.50. c) Village with justice and peace : information about village planning and financial document items can be accessed by the public, the village has score 0.

Figure 1. Village Office and Location of Rajaiyang
Meanwhile the village's economic activity and areas is mostly in paddy farming producing rice since decades, above current indicators values shows that Rajaiyang Village is required to maintain better data management related to its community productive activities. Village data management is required due to create better program management in coordination with regional government and also with private investment entities. Community Based Food Security Based on the discussion by Chen [2], indicators in the Global Food Security Index (GFSI) are grouped into the aspects, namely affordability, availability, quality and safety. Meanwhile, Badan Pangan Nasional (Indonesian Food Security Agency -IFSA) [3] also has developed a national strategy indicators, grouped into aspects of affordability, availability, quality and safety, but plus with sustanability, together with several action plans have been designed for 2023. As shown in figure 2, IFSA develop a strategy named as Strengthening Information & Communication Technology, will be including information systems implementation for : food prices, controlling and supervising food stocks and circulation, areas vulnerable to food insecurity and nutrition, integration of food import data (volume, type, schedule), and also supply availability at the level of producers and suppliers. Sustainable food system, as conducted by Koning [4], transition pathways are required towards more sustainable food systems with engagement of stakeholders. One of approaches distinguished is namely shared-knowledge creation, with an example is community of practice. Communities of practice can aid in connecting stakeholders and finding solutions or pathways through interaction and social learning.

Inventory Management Information System
Previous studies mentioning that food security is achieved mostly by good inventory system, managed with local authorities. Based on studies by Tuli [5] , shows that the management of marine fish stocks at TPI (fish auction place) has been going well because of using a good work system among all people involved in the Gorontalo Marine Fish Auction Place and also using a good management of the fish stock caught. Good management process achieved by managing inventory properly and correctly in accordance with applicable standards.
Based on the program carried out by the IPB P4W team [6], who has held an Assistance Training for Commodity-Based Village Development Planning, the program found out that it is required to maintain knowledge of village community due to maintain supply and productivity for food security programs. According to Tony Wild [7], inventory control is an activity that regulates the availability of goods to customers. It coordinates the purchasing, manufacturing, and distribution functions to meet marketing needs. This role includes the supply of current sales items, new products, consumables, spare parts, obsolete items and all other inventories.
Based on result from Septiani [8], utilization of information system is expected to improve significantly to provide agile action based on accountable decision. With a product as Food Alert Village Information System designed as web service, Badan Ketahanan Pangan Daerah (Regional Food Security Agency) can monitor food supplies and aid recipients in an integrated manner as well as village residents able to obtain information to distribute village food via the internet.

Enterprise Resource Planning System
One of application solutions that might provide integrated information and process about stock sufficiency is namely ERP (Enteprise Resource Planning). Based on definition by Samiei [9], ERP is a strategic information technology tools to help enterprises gain competitive advantages through the integration of business processes and optimization of the use of available resources. Adoption was not limited to these enterprises and small and medium 10.12198/spekta.v4i1.6994 enterprises have also begun using ERP to increase their competitive advantages and improve their position in the market.
Activity performed by Togatorop [10] at Humbang Hasundutan Regency, utilizing Odoo ERP (Enteprise Resource Planning) system while providing training for village farmers at Sosor Gonting Village of North Sumatra Province. The impact is that farmers not only become aware that they can manage production data even better by using appropriate technology, but also realized that they needed to develop their MSMEs by utilizing ERP.
Research conducted by Maulana [11], who implemented Odoo MRP (Material Requirement Planning) which contains Inventory and Warehouse [8] module for raw material inventory in controlling the production process for a manufacturing company, found that this MRP facilitates the smooth production process such as safety stock, then to systematically control the company is recommended use Odoo Manufacturing system module. Besides module of inventory management and material requirement planning, application of ERP at BUMDes also customization of accounting module, as conducted by Firdaus [12], by using a sales accounting information system using Odoo, it is expected BUMDes to be able to manage financial transactions and investment decisions.

ERP Application Training
Described by Knysh [13] , ERP training methods might be performed using methodology named gamification, contains complete aspects and systematically mentions activity required, known as mechanics and dynamic. Table 1 describe participation of role playing in training. By some of methodologies mentioned above, for our partner Rajaiyang Village, the purpose of this research that related to community engagement it is expected that with the ability to manage inventory information from the services, village farming team together with village officials and interested parties can have more complete and more accurate information about village production results. In the context of achieving index indicators (village development & food security), village apparatus should be able to create strategies on community productivity planning for commodities and specify any participations required which will provide facilities.

METHOD
Based on the partner's condition and the results of the previous research, the service team from UPNVJ proposed a solution using ERP application inventory management training to the problem of more detailed inventory management needs for each commodity produced by the village. Information of production includes warehouse master data, product types, product specifications, stock additions, stock reductions, stock transfers, and summary of production with stock reporting. Production information management is carried out by several roles, namely operator, supervisor and manager, will be simulated by the village apparatus together with village entrepreneurs and BUMDes (village owned enterprise).
For the initial stage, community service will be carried out to village officials, to village entrepreneurs who produce village commodity products, and young workforce candidates who will become entrepreneurs. Training provided in the interest of providing capability to village apparatus to generate reports data to the ministry's village office database and district area government.

Figure 3.
Steps of Implementation Methods.
The figure Error! Reference source not found. draws steps of implementation methods that will be carried out at this initial roadmap stage: 1. Observation As a step for introduction about inventory information management strategy and cycles, performed as discussions on training strategies regarding inventory management will be carried out.

Preparation
As a step for team performing setting up an inventory information management system application server.

Induction
As a step for service team at village location with audiences performing experimental process performing inventory information management cycle training.

Evaluation
As step after induction training, conducting discussion and strategy development based on induction result, to create further feasible strategies. 10.12198/spekta.v4i1.6994

Introduction to Inventory Information Management Strategy and Cycle
Discussions were held with the head of the Rajaiyang Village Mrs Carti, and representative of farmer group. During this discussion, several conditions for the inventory process were obtained, including that for the namely Kebo variant rice commodity was harvested in the April season, the grain drying process was not carried out, but instead went directly to the grain buyers. This resulted in a shorter stock inventory process, compared to the harvest of namely IR variant rice commodities, which was harvested in October season, when rainfall volume is more than in April season.

Setting up Training Application Server
At this stage the preparation of training facilities, namely supporting applications, namely the Odoo ERP module Inventory, and MRP, as well as related supporting modules. In addition, sample master data for training is also prepared, namely: company master, partner master, location master, warehouse master, etc. The application is installed on the internet cloud computing environment, so that it can be accessed by users from anywhere. Some of the commodities registered in the application are commodities that support food security based on references from DDE field including rice, red chili, cayenne pepper, and others. Setups also performed for MRP module based on guidance from Odoo Website [14].

Inventory Information Management Cycle Training
At this stage field training is carried out. This activity was carried out on the date September 5 th 2022, until 06 th September 2022. The training activities carried out participated by representatives from farmer groups, namely farmer assistants/helpers/farmer groups. This was done because at the time of the training it happened to coincide with the harvesting activities which had to be carried out, because the rainy season had come, while the paddy was ripe or fit for harvest. Table 2 shows a summary of the training participant profiles from Rajaiyang Village residents. Participants education information grouped in some level as : elementary school (ES), junior high school (JHS), senior high school (SHS), and bachelor (Bch). On the first day of training, several production data management processes were simulated including: product master data, location data master, stock transfer transactions, stock adjustment transactions. On the 2 nd day of training training was carried out on the master data bill of material/ production plan module, stock movement reports. and stock value reports. The training was carried out in a product-based group mode, namely the rice to rice production stock group, then 10.12198/spekta.v4i1.6994 the business unit group for rice derivative products and rice by-products, such as rengginang, straw, and agricultural raw materials.
Participants access the application using their mobile device, by connecting to the Odoo application internet server that was prepared beforehand. Shown in figure 5 are user perspective views using mobile device for accessing application forms. Participant internet access is facilitated by providing a WiFi access point with assistance from the organizer. This activity has been covered by regional mass media, in news reported by Mitra Dialog [15] , Min Daily [16] , and a news video on Youtube Channel [17].

Figure 5. Inventory Application from Mobile View
The figure 5 presents a summary of the experimental results of the stock transaction in web application reports from process carried out by the training participants. Some of them are product movement reports, and e-commerce window displays that present a list of commodities and inventory information, which will be accessible to the public or government agencies, in the framework of managing both food and non-food commodities.  Figure 7 shows display from application website mentioning information can be accessed by public while participant data are ready to be acknowledged by public parties. This stock information might support development of marketing and sales capabilities of residents of Rajaiyang VIllage performing transaction in online trade using mobile applications, as conducted by Henki [18] .

Evaluation of The Experimental Implementation of The Inventory Management Process
In the next stage, an evaluation of the results of the training obtained, together with village officials, can be used as references for future strategy studies to increase the potential for filling in the IDM (Village Development Index) of Rajaiyang Village, in the context of recovering postpandemic community economic activities. The discussion was held at date September 07 th 2022.

Workshop Results
The following is a summary of the results of the questionnaire conducted, to measure opinions regarding the increase in knowledge gained from the training. a. Understanding of current activities Summary shown in figure 9 is obtained regarding the capabilities of the training participants, whether they really understand business processes in the village, and whether they are business actors. It appears that most participant know that the business in the village is primarily rice farming, although there are other processes that have never been carried out.

Figure 9. Knowledge of Village Business Activities
Summary shown in figure 10, presents that most of them develop to better understand business processes in a better way. Several community activities can be directed to support aspects of the Village SDGs [19]. before using the application, based on Sari [20] multimedia interaction can improve knowledge acceptance with many education level.

Figure 11. Understanding of Transfer Goods with System
While in figure 11 it is informed that after this initial training, most are highly motivated to manage stock inventory with the system. This condition is understandable, because access to recording system services is still located on the internet, or computer networks located at the Village office. Residents expect that the application can be used offline and based on artificial intelligence to minimize data input errors. Initial recording activities can be carried out independently at the location, then synchronized on the public internet network or the village office internet network. Android-based mobile applications compiled by Pratama [21] and Priyadi [22], can be used as a development reference and adapted to needs. The application of a mobile-based application will also be useful for delivery activities, with a transportation module that can be collaborated with BUMDesa, as in the example from Pradnyana [23] for transporting waste or other commodities. As other information reviewed, we obtained data that after the training, according to the community, BUMDes should be able to help facilitate the recording of operational administration carried out by business actors in the village. This result can be improved with further analysis of village potentials with methods as explained by Nurjhadi [24], using AHP (analytical hierarchy process) methods can identified three categories of village activity can contributed by BUMDEs, such as On Farm Agriculture Category, Non Farm Agriculture Category, and Rural Service Category. BUMDes business process classification can also identified using PCF (process classification framework) grouping as main processes, and supporting processes as explained by Purabaya [25] can see in the figure 13.

CONCLUSION
Inventory management and production recording training can inspire community to start managing product specifications and defining commodity production processes by residents, as to increase the variety of derivative products from the village's main product. Inventory management using the ERP web-based application with inventory and MRP module can support recording village business processes such as production on paddy fields, changes in grain or rice stocks, production of derivatives from basic commodities such as rice, to product sales. The participation of village apparatus together with investment parties need to be held to help actors in the village by providing facilities to support the resident's commodity production processes. BUMDes as one of the village economic institutions should start obtaining investment strategies and business models that are catalytic, utilizing information technology for administration and good governance. Stages for implementing business information system need to notice maturity level of BUMDes organization. Within the framework of support for the indicators of the village development index and the food security index, it requires joint action between several parties in areas that have the capacity to produce food. These interested parties at least consist of residents of the area, area managers, sustainable production groups, and investors providing assistance facilities.
In general, the results obtained are that several business units have the potential to be managed by BUMDes in Rajaiyang Village, for businesses supporting the main production, namely rice commodities. Several business units, namely grain oven machine rental, spare parts & maintenance services for agricultural equipment (harvesting, transportation), packaging of processed rice derivative products for household products, even joint promotion services by BUMDes.